Privacy Policy for Signatories

Effective Date: 19.06.25
Last Updated: 19.06.25

This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data when you sign our petition. This policy applies to all personal data collected via our website in accordance with the General Data Protection Regulation (GDPR – Regulation (EU) 2016/679).

  1. Data Controller

The data controller for the personal data collected on this website is:

COPA COGECA
Rue de Trèves 61, 1040 Bruxelles
Email: mail@copa-cogeca.eu

  1. Data We Collect

When you sign the petition, we collect the following information:

  • Full Name of the person signing the petition (mandatory)
  • Email Address of the person signing the petition (mandatory)
  • Organisation Name (mandatory)
  • Website of the Organisation (if submitted)
  • Organisation Logo (if submitted)
  • Country of Activity and level of activity (mandatory)
  • Type of organisation (mandatory)

We do not collect sensitive personal data (e.g., health, political opinions, etc.).

  1. Purpose and Legal Basis for Processing

We process your personal data for the following purposes:

  • To verify the authenticity and eligibility of signatories;
  • To publish a public list/map of supporting organisations (organisation name, logo, and country only); We do not publish the name of the person signing on the behalf of the organisation nor his/her/their email.
  • To contact signatories with updates about the petition or related initiatives (if consent is given);

Legal bases under the GDPR:

  • Article 6(1)(a) – Your consent, given when signing the petition;
  • Article 6(1)(f) – Our legitimate interest in demonstrating support for the petition and maintaining communication with stakeholders.
  1. Who Can Access Your Data
  • The website administrators and campaign team;
  • Trusted service providers hosting the platform (under data processing agreements);

We do not sell or transfer your data to third parties for commercial purposes.

  1. Publication of Information

Unless explicitly stated otherwise during sign-up:

  • Only the organisation name, logo (if any), the type of organisation, scope of activity, website (if any), country and date of signature will be displayed publicly on the website as publicly display on the page “They already signed”
  • The name of the legal representative that signed the petition and his/her/their email will remain confidential and will not be displayed or shared.
  1. Data Retention

We retain your personal data:

  • For the duration of the petition campaign;
  • Up to 12 months after the campaign’s conclusion for reporting and archiving purposes;
  • You may request deletion at any time (see Section 7 below).
  1. Your Rights Under the GDPR

You have the right to:

  • Access your data;
  • Correct or update incorrect or incomplete data;
  • Withdraw your consent at any time;
  • Request deletion ("right to be forgotten");
  • Restrict or object to processing;
  • Lodge a complaint with a supervisory authority.

To exercise your rights, contact us at: mail@copa-cogeca.eu

  1. Data Security

We use appropriate technical and organisational measures to protect your personal data, including encryption, secure servers, and access controls.

  1. International Transfers

Your data is stored within the European Economic Area (EEA). If data is transferred outside the EEA, we ensure it is done with appropriate safeguards in compliance with the GDPR.

  1. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes via email or through a notice on the website.

Contact

If you have questions or concerns about this policy or our data practices, please contact:

COPA-COGECA

mail@copa-cogeca.eu

Rue de Trèves 61, 1040 Bruxelles

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